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Privacy Policy

Effective Date: August 5th 2025
Issued by: The Core of Volunteers
Contact: aaron@coreofvolunteers.com

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1. Purpose of This Policy

 

This Privacy Policy outlines how The Core of Volunteers collects, uses, protects, and shares personal data. It applies to all individuals who engage with our organization, including volunteers, partners, donors, aid recipients, and members of the public.

We are a people-first movement. We do not exploit data. We do not treat privacy as a loophole. We treat it as a matter of dignity.

 
2. What We Collect

 

We collect only the data required to coordinate aid, deploy volunteers, and fulfill our mission. This includes:

  • Name and contact information (phone, email, zip code)

  • Volunteer skills, certifications, and availability

  • Community requests for help, including personal or household needs

  • General location for coordination (not GPS tracking)

  • Optional media such as photos, testimonials, or documentation

  • Anonymous usage data (e.g., browser type, page visits) for improving digital access

 

We do not collect sensitive personal information unless it is voluntarily submitted to receive aid. We do not collect biometric, credit, or social security data.

 
3. How We Use It

 

All data is used for direct coordination of volunteer efforts, matching needs with resources, transparency reporting, and improving operations.

 

Specifically:

  • To organize responses based on community needs

  • To assign appropriate volunteers and tools

  • To track impact and outcomes for public accountability

  • To notify users of critical updates or safety concerns

  • To publicly share anonymized metrics and stories of impact

 

We do not use personal data for advertising, behavioral profiling, or monetization. Ever.

 
4. How We Share It

 

We only share personal data under the following conditions:

  • Internally with trusted leadership or deployment teams for response coordination

  • With technology partners (e.g., Wix, Airtable) strictly for operational purposes

  • With emergency officials or authorities in life-threatening situations

  • When legally required by subpoena, warrant, or to prevent serious harm

 

We do not sell, rent, or trade any personal data with third parties, sponsors, or marketers.

 
5. Data Protection and Storage

 

We store data using secure platforms and limit access only to verified operational personnel. All digital records are protected by:

  • Role-based access permissions

  • Encrypted form submission and storage systems

  • Audit logs and internal monitoring

  • Volunteer data training protocols

 

In the event of a data breach, we will notify affected users and the appropriate agencies in accordance with Texas and federal law.

 
6. Data Retention and Deletion

 

We retain data only as long as needed to complete aid coordination, comply with legal requirements, and preserve impact records. Individuals may request to:

  • View a copy of their personal data

  • Correct inaccurate data

  • Withdraw consent

  • Request permanent deletion

 

To make a request, email aaron@coreofvolunteers.com. We will respond within 15 business days.

 
7. Your Rights

 

Regardless of location, we uphold the following privacy rights:

  • The right to know what data we have

  • The right to access and review your data

  • The right to correct or delete your data

  • The right to opt out of non-essential communications

  • The right to report violations without retaliation

 

We comply voluntarily with the spirit of the GDPR, CCPA, and other global data protection frameworks.

 
8. Children’s Privacy

 

We do not knowingly collect information from individuals under the age of 16 without verified parental consent. If we discover such data has been collected, it will be deleted immediately.

 
9. Cookies and Digital Tracking

 

We use only essential cookies and anonymous analytics for:

  • Site functionality

  • Traffic analysis

  • Accessibility improvements

 

We do not use advertising cookies or third-party trackers without consent.

 
10. Policy Changes

 

We may update this policy as needed to reflect changes in the law, our structure, or our tools. All updates will be posted to our website and the effective date will be updated. Major changes will be clearly announced.

 
11. Final Statement

Your story is your own.
We will protect it as sacred.

Your trust is the currency of this movement.
We will never spend it without your permission.

We welcome questions, concerns, and ideas for stronger privacy protections. Contact us anytime.

 

The Core of Volunteers
Email: aaron@coreofvolunteers.com
Phone: 636-221-9012
Website: https://coreofvolunteers.com

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